Cognaire Respond

Cognaire Respond is built around governed AI + workflow, not a “template-and-library” system. It generates answers from your approved internal company documents and supports bulk answering, SME assignment, quality signals, and auditability – so teams can scale without sacrificing accuracy. You do not need to compile a large list of “question-and-answer” pairs, as is common with platforms built using older technology. You simply need to either upload your existing documents or connect Respond to your existing repositories of documents.

No. Respond is designed to avoid the traditional maintenance burden of thousands of Q&A pairs. Instead, it generates answers directly from a governed knowledge corpus (your approved documents), so keeping content current means updating documents – not curating endless answer snippets.

Many AI-native platforms now use RAG and a governed knowledge base, so Cognaire Respond differentiates on execution workflow + governance depth + answer quality controls:

• Bid Manager ↔ SME operating model: A purpose-built workflow for high-volume answering and SME validation (bulk answering, assignment, progress visibility) rather than “chat-first” answering.

• Governed Content Library (Corpus): A structured, enterprise-grade versioned content system with governance that improves downstream answer accuracy and reduces SME rework. This includes AI-powered document review and endorsement on document ingestion into the library.

• Answer-quality focus: A multi-stage answering approach built for consistent, enterprise-grade questionnaire answers, not generic text generation.

• Beyond answer generation: Respond supports analysis stages around the answer process (e.g., pre-answer prioritisation and post-answer quality assurance) to identify win themes plus catch risk, inconsistency, and gaps before submission.

Before answering begins, Cognaire Respond runs an up-front strategic analysis over the full RFP prior to strategically direct the team and improve win rate:

• RFP evaluation + buying-decision analysis: produces an executive summary, identifies buyer pain points, maps your offerings to requirements, and highlights the questions that drive the decision (pricing/timelines/SLAs, security & trust signals, differentiation windows, weighted/mandatory items).

• Win themes + stakeholder guidance: generates and prioritises win themes tied to those decision drivers, suggests relevant case studies/proof points, flags gaps/risks, and recommends reviewer sequencing and cross-functional coordination (Legal, Security, Product, Finance) to avoid bottlenecks.

The result is clearer positioning, better prioritisation, and fewer late-stage surprises – so the team spends effort where it moves the score.

In Cognaire Respond, the corpus is your structured content library: the approved documents Respond is allowed to use when generating answers (policies, product docs, architecture, delivery methods, etc.). Respond’s strength is that it treats the corpus as a governed system – structured, versioned, and reviewable – so AI outputs stay aligned to what your organisation has actually approved.

Respond supports human-in-the-loop governance for corpus content. Documents can pass through AI-assisted review workflows (quality checks and policy controls) before being used to generate answers – helping prevent weak or risky content from driving responses.

Respond is built for real bid execution: bid managers bulk-generate answers, assign questions to SMEs, track status/progress, and use quality signals to prioritise review. SMEs work in their dedicated My Questions screen and focus on validating and improving AI drafts rather than writing from scratch – reducing bottlenecks across large questionnaires.

Each AI-generated answer includes a completeness score (how fully the question was answered) and a risk rating (likelihood of inaccuracies, overcommitments, legal or security exposure, or compliance issues). In the SME’s My Questions screen, they can sort and filter by these metrics to prioritise high-risk or low-completeness items first – focusing review effort where it matters most and speeding up approval of safer answers.

Yes. Respond can be supported with onboarding and advisory services to help configure the corpus structure, topics/types, language rules, workflows, and governance so the system matches your bid process and the kinds of questionnaires you face. We understand that this is especially valuable early to maximise answer quality and adoption.

Deployment & data residency: Cognaire Respond is deployed in a single selected country by default (United States is the default deployment region), with alternative regional deployment options available in: Canada, Ireland, United Kingdom, Germany, France, Sweden, India, Singapore, Australia, Japan and South Korea.

For higher sovereignty requirements, Cognaire offers options to keep the full system contained within the chosen country (including processing and logs), and an optional dedicated single-tenant deployment with no shared infrastructure.

Enterprise security: Respond supports enterprise controls including encryption in transit and at rest, role-based access control, audit logs/version history, and strict customer isolation. SSO is supported.

API: A secure API is available for Cognaire Respond and can be used to automate most major workflows (e.g., importing questions, triggering answer generation, and managing content), enabling integration into existing bid toolchains.

Cognaire Respond is built with enterprise-grade quality and governance, but it also includes streamlined configuration options designed for smaller teams. Respond can typically be set up and available within ~24 hours, without requiring long implementation cycles or heavy services work.